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Introduction to Microsoft AI: A beginner-friendly guide on what Microsoft Copilot is, its features, and how it can benefit business

AI is giving humans an entire new world of possibilities. Microsoft Copilot is one of the revolutionary chatbots meant to innovate how we work and create.

In this article, we will explain what the tool is, talk more about its features, and how it can benefit businesses. Let's take a closer look at Microsoft AI and find out how this robust tool can help you save valuable time and resources.

What is Microsoft AI?

Microsoft's new tool is a chatbot that has recently become a built-in feature in Bing and Microsoft Edge. Previously known as a part of Bing, it is a powerful AI assistant-type software that uses natural language processing (NLP) science and machine learning algorithms to generate original content based on user input.

Flexibility and Versatility

Similar to ChatGPT, it uses the GPT-4 artificial intelligence model and can be used to write e-mails, compose documents, and even make travel destination recommendations and coding suggestions.

Its capacities extend beyond just text-based content generation. It can also create music (thanks to its Suno AI plugin) and images based on prompts provided by the user. It can be used in different languages, not only English, which is a huge advantage for users worldwide.

The release date of Microsoft Copilot was February 7, 2023, so the tool is still relatively new. It is, however, developing rapidly and attracting more and more users. The advanced capabilities of this AI-driven product make it a highly sought-after tool in various industries, from marketing to IT.

How to access the Microsoft Copilot?

A very basic and limited version of the AI is available to everyone on a Microsoft website. It acts as a typical chatbot that provides answers to given questions. The more advanced version, available with a Microsoft 365 subscription, requires the user to have Copilot login credentials (which can be set up for every user separately). It is available in Microsoft 365 E3 or E5 and Office 365 E3 or E5 for enterprise customers, and in Microsoft 365 Business Standard or Business Premium for business customers. To use the advanced version of Microsoft AI, you must have a subscription to one of these plans, then you can purchase Copilot for Microsoft 365 as an add-on.

Open one of the Microsoft 365 apps, such as PowerPoint, Word, or Excel, then look for the Microsoft AI in settings. You will find the option to customize and enable it, according to your preferences and needs. Once enabled, the AI will be ready to assist you.

Microsoft Copilot: How To Use It?

If you want to use the Microsoft 365 version of the AI, the only thing you need to do is enable it for the app you are using. There is no need to download or install any additional software. You're ready to go; it really is that simple.

How you will use the Microsoft AI is limited only by your imagination and the work you need assistance with. Whether it is working on spreadsheets, writing content for your social media, or researching a new business strategy, this powerful tool can help you make it happen.

Microsoft AI (Copilot): Benefits for Business

A virtual assistant. A productivity tool. A valuable resource. Microsoft AI is all of that and more. Businesses can make an enormous leap forward in efficiency and productivity by utilizing AI-powered software in their daily operations. Let's examine some possibilities available once you enable the AI in your Microsoft 365 apps.

Copilot for Microsoft Teams

As many businesses use Microsoft Teams as their primary communication platform, integrating AI assistance into it can be a real game-changer. The Microsoft 362 version enables both managers and employers to make the most of the collaborative features of Teams.

You can, for example, have the meeting automatically transcribed, summed up, and sent to all participants in real-time, reducing and even eliminating the need for manual note-taking. This saves time and increases efficiency in meetings, allowing the employees to focus on the conversation rather than their notebooks. The transcription can also be visible to those who join the meeting late - this way, they won't miss the conversation that happened before they joined!

Team members can also use it to generate questions and prompts during the meeting, ensuring that all important points are addressed. Participants can even ask the AI whether any issue brought up during the meeting has remained unresolved. This makes it easy to keep track of action items and follow-up tasks.

Copilot for Outlook

Wasting time trying to figure out how to word your e-mails best is a thing of the past now. The Outlook-embedded AI can generate whole messages for you based on your promotes, reword what you have already written if you feel it is not polished enough, and suggest responses to the e-mails you receive.

All these functions make the business communication process more streamlined and improve the job satisfaction of those who do not feel confident writing e-mails. In addition, it offers an advanced grammar and spell-check feature, ensuring that your e-mails are error-free and professional. This can save valuable time and prevent mistakes in your communication.

Copilot for Word

Microsoft Word is one of the world's most popular text-processing software and often a tool of choice for businesses. It is intuitive and reliable, but with smart AI added on top of it, it gives people even more chances to work smarter and faster.

The Microsoft AI can easily summarize pages of text, check them for inconsistencies, and rewrite your piece in a different style. If you run out of ideas, you can use it to generate new paragraphs for you, serving as an inspiration and a time-saving solution for busy people.

It can easily turn your written document into a handy table, saving you the time you would have to spend on making one from scratch. Imagine how faster it would make the work in your company.

Copilot for Excel

With your AI assistant from Microsoft, working in Excel has become easier than ever. You don't even have to install any plugins or extensions. Copilot is there to help you, integrated into the Excel interface itself.

One of the most interesting features that businesses may find useful is the ability to analyze data and generate insights with just a few clicks. You can select your table or sheet and tell the AI to give you summaries, charts, and even PivotTable objects based on the data it analyzes. You don't need special formulas to see, say, how much of each of your products sold in a specific month or which of your clients have made the most purchases based on specific criteria. You get the answer instantly without having to sort and filter the data manually.

Microsoft AI can also give you suggestions on what columns to include in your sheet based on what is already there. It can give you new ideas and help you discover new possibilities.

Other Business Uses

Teams and the Office suite are not the only Microsoft products that work with Copilot. The tool can provide you assistance in many more apps, like helping you draft better notes in OneNote, help you come up with ideas when using Whiteboard, and even assist you in creating more effective and engaging presentations in PowerPoint.

You can trust Microsoft here - they are committed to building AI that is ethical and respects user privacy and copyright claims. It is a secure and reliable tool that can elevate your work to a higher level.

Copilot: A Vital Asset for Businesses

Microsoft 365 Copilot can become your company's new valuable asset, increasing productivity and efficiency across different departments. With its advanced features, it can help you build a stronger, more innovative business.

The number of benefits of using such a robust tool is virtually endless. Use it in Outlook to write e-mails that are concise, error-free, and effective. Save time and resources by letting the AI handle the Excel data analysis. Let it generate meeting summaries, so your team does not miss any important information.

From tedious chores like note-taking, e-mail composition, and data analysis to the overall streamlining of workflow and communication in your company, Copilot can be a game-changer.